The FORMOBILE Portal is a secure place where information, which has been deemed too sensitive for the general public, is being stored. The use of the Portal enables you to engage with the FORMOBILE community, access information relating to the upcoming Training and Webinars you can join and access the documentation and information about relevant standards in digital forensics.
The main differences are in the information, which is collected, how it is used, and how it is stored.
Who is responsible for handling your data?
How do we collect your information and what kind of information do we collect?
We collect your name, e-mail address, company/organisation, position and country when you register to the FORMOBILE Portal. Certain fields are mandatory and needed by us to carry out the registration process. Such information must be provided in order for us to create an account for you. The processing of your IP address and log files is also necessary in order for you to use the services available on the platform. However, not all fields in your profile need to be mandatorily completed so you can finalise your registration. The fields that are not marked with an asterisk (*), allowing you to decide whether you would like to enter the respective piece of information or not.
We may also collect additional personal information (signature, description) if you chose to add such additional information to your account.
What is our legal basis for using your data?
In both cases, you are providing your consent which is the legal basis upon which we process your personal data.
Your consent is voluntary but necessary to create an account on the FORMOBILE Portal and access to the information stored there.
You can withdraw your consent at any time. In this case, we will delete your profile data, whereas information posted by your profile in the Portal will not be deleted but anonymised. Your withdrawal of consent does not affect the lawfulness of the processing prior to the withdrawal.
How do we use your data?
Personal data on the FORMOBILE Portal is processed for the purpose of providing communication and information services on the Portal. This includes communications about changes to the Portal, updates, and other relevant information about the Portal.
Moreover, by registering as a Portal user, you are indicating you are interested in engaging with FORMOBILE. Hence, we will add your contact information to the FORMOBILE stakeholder database and may at times send you information that is relevant to you as a Law Enforcement Authority or governmental representative.
Are we sharing your data?
The data processed on the FORMOBILE Portal is accessed solely by the Admins – members of the PPHS team.
The information collected from the Portal will be shared with the FORMOBILE consortium when necessary to provide the requested service and with the European Commission when this is required in the context of the obligatory reporting FORMOBILE has to perform. Data will only be shared if strictly necessary, and, where possible, in pseudonymized format.
However, the data regarding your personal profile, as well as the content you have posted on the Portal (i.e. comments, questions) will be visible to all other registered users.
As the website is hosted by PPHS in Poland, no transfers to third countries will be occurring in that context. Moreover, no other transfers are intended. In case any transfer of personal data outside the EEA would occur, we assure you that we will only do so in accordance with either Art. 45 GDPR (on the basis of an adequacy decision) or Art 46 GDPR (appropriate safeguards in place).
What about the cookies?
What are your rights as a data subject?
In addition to those rights, you are entitled to correct/update your personal profile and the content you have shared as a user on the FORMOBILE Portal.
How (long) do we keep your data?
How can you exercise your rights as a data subject?