The FORMOBILE Portal is a secure place where information, which has been deemed too sensitive for the general public, is being stored. The use of the Portal enables you to engage with the FORMOBILE community, access information relating to the upcoming Training and Webinars you can join and access the documentation and information about relevant standards in digital forensics.

This Policy serves to complement the already existing Privacy Policy of the FORMOBILE website. The Privacy Policy applies to all users of the FORMOBILE website, while this Policy introduces some new points, applicable only to the users of the FORMOBILE Portal.  

The main differences are in the information, which is collected, how it is used, and how it is stored.  

Who is responsible for handling your data?

The Polish Platform for Homeland Security is the one managing the FORMOBILE Portal. Contact information about PPHS and their DPO is available in the Privacy Policy of the FORMOBILE Website.

How do we collect your information and what kind of information do we collect?

We collect your name, e-mail address, company/organisation, position and country when you register to the FORMOBILE Portal. Certain fields are mandatory and needed by us to carry out the registration process. Such information must be provided in order for us to create an account for you. The processing of your IP address and log files is also necessary in order for you to use the services available on the platform. However, not all fields in your profile need to be mandatorily completed so you can finalise your registration. The fields that are not marked with an asterisk (*), allowing you to decide whether you would like to enter the respective piece of information or not.

We may also collect additional personal information (signature, description) if you chose to add such additional information to your account.

What is our legal basis for using your data?

In both cases, you are providing your consent which is the legal basis upon which we process your personal data.

Your consent is voluntary but necessary to create an account on the FORMOBILE Portal and access to the information stored there.

You can withdraw your consent at any time.  In this case, we will delete your profile data, whereas information posted by your profile in the Portal will not be deleted but anonymised. Your withdrawal of consent does not affect the lawfulness of the processing prior to the withdrawal.

How do we use your data?

Personal data on the FORMOBILE Portal is processed for the purpose of providing communication and information services on the Portal. This includes communications about changes to the Portal, updates, and other relevant information about the Portal.

Moreover, by registering as a Portal user, you are indicating you are interested in engaging with FORMOBILE. Hence, we will add your contact information to the FORMOBILE stakeholder database and may at times send you information that is relevant to you as a Law Enforcement Authority or governmental representative.

When registering for the Portal you can also subscribe to our general newsletter and receive regular updates on the project and its progress. Information regarding the personal data which is collected when subscribing to the newsletter is available in the Privacy Policy of the FORMOBILE Website. We will use personal information only for these purposes, for which it was originally collected.

Are we sharing your data? 

The data processed on the FORMOBILE Portal is accessed solely by the Admins – members of the PPHS team.

The information collected from the Portal will be shared with the FORMOBILE consortium when necessary to provide the requested service and with the European Commission when this is required in the context of the obligatory reporting FORMOBILE has to perform. Data will only be shared if strictly necessary, and, where possible, in pseudonymized format.

However, the data regarding your personal profile, as well as the content you have posted on the Portal (i.e. comments, questions) will be visible to all other registered users.

As the website is hosted by PPHS in Poland, no transfers to third countries will be occurring in that context. Moreover, no other transfers are intended. In case any transfer of personal data outside the EEA would occur, we assure you that we will only do so in accordance with either Art. 45 GDPR (on the basis of an adequacy decision) or Art 46 GDPR (appropriate safeguards in place).

What about the cookies?

Information about the cookies we are collecting can be found in our cookie policy available here

What are your rights as a data subject? 

Information about your rights as a data subject and how to exercise them is available in the Privacy Policy of the FORMOBILE website.

In addition to those rights, you are entitled to correct/update your personal profile and the content you have shared as a user on the FORMOBILE Portal.

How (long) do we keep your data?

The personal data is stored on the FORMOBILE Portal as long as the user is registered. After the user account is deleted, all personal data is immediately anonymised. The general aspects regarding the processing of your data are available in the Privacy Policy of the FORMOBILE Website.

How can you exercise your rights as a data subject? 

The procedure for exercising your rights, as well as submitting a complaint to the relevant authority is available in the Privacy Policy of the FORMOBILE Website.